Enhanced
Missouri Student Achievement Study (EMSAS)
August 2012
http://dhewd.mo.gov/data/emsas/
Missouri Department of Higher Education
205 Jefferson St.
Jefferson City, MO 65109-5717
www.dhewd.mo.gov
(573)-751-2361
Enhanced Missouri Student Achievement Study (EMSAS) June 2010
· Classification of Instructional Programs (CIP 2010)
· FICE and IPEDS UnitID crosswalk
· Geographic Origin (GEODOMI) Codes
For assistance or more information please contact:
Damon Ferlazzo Eric Chambers Tiffany Choi
573.751.1793 573.751.4799 573.522.1309
Damon.Ferlazzo@dhewd.mo.gov eric.chambers@dhewd.mo.gov Tiffany.Choi@dhewd.mo.gov
Missouri Department of Higher Education (MDHE)
205 Jefferson St.
Jefferson City, MO 65101
573.751.2361
Since the fall of 1987, the Missouri Department of Higher Education has annually collected student unit-record information from public institutions across the state. Now known collectively as the Enhanced Missouri Student Achievement Study (EMSAS), these collections have proven invaluable in the ongoing analysis and evaluation of postsecondary education in Missouri.
The MDHE requests this information pursuant to its authority under Sections 173.005 and 173.020, RSMo, and 6 CSR 10-4.021, as well as in compliance with the provisions of the federal Family Educational Rights and Privacy Act (FERPA). Access to identifiable student records contained in the data is protected in accordance with FERPA. Aggregate (non-identifiable) summary information derived from these data enable the MDHE to appropriately meet its statutory and other evaluation and reporting requirements, including the annual publication of the High School Graduates Performance Report and the Statistical Summary of Missouri Higher Education.
Over the three two decades, EMSAS has undergone many improvements in regard to data quality as well as administrative efficiency. To a large extent, these improvements embody the collective efforts of institutional data coordinators and MDHE staff. Because of these improvements, EMSAS is playing an increasingly important role in assisting strategic planning and policy implementation at both state and institutional levels. It is in this role that we expect the EMSAS will keep providing reliable, timely, and responsive information to help strengthen Missouri higher education to the benefit of students, families, policymakers, and institutions.
EMSAS Collection Included Terms
Current Fall Enrollment Current Census Date Fall Enrollment (e.g. Fall 2012)
Previous Year Completions Summer, Fall, Spring / Winter (e.g. Summer 2011, Fall 2011, and Spring / Winter 2012)
Previous Year Term Registration Summer, Fall, Spring / Winter (e.g. Summer 2011, Fall 2011, and Spring / Winter 2012)
EMSAS files are to be submitted annually by all public institutions and campuses in Missouri. Specific reporting deadlines will be provided by MDHE staff in an annual “Class A” data request letter, to be provided to institutions each year in accordance with 6 CSR 10-4.021. In general, however, completions and term registration files are to be provided by mid-September each year, and fall enrollment files are to be provided by mid-October. All files will be reported to the MDHE via State Report Manager- http://dhe.mo.gov/data/srm , error checked, certified, and approved by MDHE staff upon receipt.
Files should be submitted as comma-separated values (*.csv) format.
Where appropriate, data should be exported in a format which preserves leading and trailing zeroes (institutional FICE code, social security number / student campus ID, and CIP code are examples of data elements in which this may be important).
Fall Enrollment: http://dhe.mo.gov/data/emsas/emsasfall2011headings.csv
End-of-Term Registration: http://dhe.mo.gov/data/emsas/termheaders.csv
Completions: http://dhe.mo.gov/data/emsas/emsascompletions2011headings.csv
Fall Enrollment: http://dhe.mo.gov/data/emsas/meta/FileSpec_201209EMSASFallEnrollment.html
End-of-Term Registration: http://dhe.mo.gov/data/emsas/meta/FileSpec_201209EMSASTermRegistration.html
Completions: http://dhe.mo.gov/data/emsas/meta/FileSpec_201209EMSASDegreeCompletion.html
Fall Enrollment: http://dhe.mo.gov/data/emsas/meta/FileSpecRules_201209EMSASFallEnrollment.html
End-of-Term Registration: http://dhe.mo.gov/data/emsas/meta/FileSpecRules_201209EMSASTermRegistration.html
Completions: http://dhe.mo.gov/data/emsas/meta/FileSpecRules_201209EMSASDegreeCompletion.html
Descriptor Short |
Field Name |
Field Length |
Location |
Ability to Benefit Test |
2 |
E |
|
Ability to Benefit Test Score |
3 |
E |
|
ACT Composite |
2 |
E |
|
ACT English |
2 |
E |
|
Academic Term |
2 |
ERC |
|
ACT Math |
2 |
E |
|
ACT Reading |
2 |
E |
|
ACT Science |
2 |
E |
|
ASSET College Algebra |
2 |
E |
|
ASSET Elementary Algebra |
2 |
E |
|
ASSET Geometry |
2 |
E |
|
ASSET Intermediate Algebra |
2 |
E |
|
ASSET Numerical Skills |
2 |
E |
|
ASSET Reading Skills |
2 |
E |
|
ASSET Study Skills |
2 |
E |
|
ASSET Writing Skills |
2 |
E |
|
Athlete |
1 |
ER |
|
Audited Credit Hours |
3 |
ER |
|
Calendar Year |
4 |
ERC |
|
Campus I.D. |
10 |
ERC |
|
Class Level |
2 |
ER |
|
High School Core |
1 |
E |
|
HS Electives |
2 |
E |
|
Initial Transfer Hours |
4 |
ER |
|
Cumulative Transfer Hours |
4 |
ER |
|
Cumulative Credit |
4 |
ER |
|
Cumulative GPA |
3 |
R |
|
Degree Level Conferred |
2 |
C |
|
Degree Level Sought |
2 |
ER |
|
Distance Learning Hours |
DISTANCE |
3 |
ER |
Date of Birth |
8 |
ERC |
|
Degree-Seeking Status |
1 |
ERC |
|
Equated ACT Composite Score |
1 |
E |
|
FICE College Code |
6 |
ERC |
|
File Type |
2 |
ERC |
|
First Name |
30 |
ERC |
|
High School Foreign Language |
2 |
E |
|
Full-Time Equivalent Enrollment |
3 |
ER |
|
Full-time / Part-time Override |
1 |
ER |
|
Gender |
1 |
ERC |
|
Geographic Origin |
5 |
ER |
|
Total Graded Credit Hours |
3 |
R |
|
Highest Degree Held |
2 |
ERC |
|
High School Code |
6 |
ERC |
|
High School Class Rank |
4 |
E |
|
High School Class Size |
4 |
E |
|
High School English Courses |
2 |
E |
|
Year of High School Graduation |
6 |
E |
|
HS Math Course |
2 |
E |
|
High School Percentile Rank |
4 |
E |
|
High School Science Courses |
2 |
E |
|
High School Social Studies Courses |
2 |
E |
|
High School Student Flag |
1 |
ER |
|
High School Visual/PA Courses |
2 |
E |
|
Last Name |
30 |
ERC |
|
Legal Residence |
1 |
E |
|
Course Location |
1 |
E |
|
Geographic Origin |
3 |
ER |
|
Manual Year |
MANUALYEAR |
4 |
ERC |
MHEC Participant |
1 |
ER |
|
Middle Initial |
1 |
ERC |
|
MOSIS ID |
10 |
ERC |
|
Non-College Hours |
NONCOLE/R |
3 |
ER |
Prep Math |
3 |
ER |
|
Prep English |
3 |
ER |
|
Prep Reading |
3 |
ER |
|
First Option Code |
4 |
ERC |
|
Second Option Code |
4 |
ERC |
|
First Major CIP Code |
6 |
ERC |
|
Second Major CIP Code |
6 |
ERC |
|
Race / Ethnicity |
2 |
ERC |
|
Hispanic |
1 |
ERC |
|
NR Alien |
1 |
ERC |
|
AIAN |
1 |
ERC |
|
Asian |
1 |
ERC |
|
Black |
1 |
ERC |
|
Pacific Islander |
1 |
ERC |
|
White |
1 |
ERC |
|
Other Race |
1 |
ERC |
|
FT/PT Override Reason |
1 |
ER |
|
Remedial English |
3 |
ER |
|
Remedial Math |
3 |
ER |
|
Other Remedial Hours |
3 |
ER |
|
Remedial Reading |
REREADE/R |
3 |
ER |
SAT Math |
3 |
E |
|
SAT Critical Reading (Formerly Verbal) |
3 |
E |
|
SSN or Student ID 1 |
9 |
ERC |
|
SSN or Student ID 2 |
9 |
ERC |
|
Sport |
2 |
ER |
|
SSN or Student ID Status |
1 |
ERC |
|
SSN or Student ID Status |
1 |
ERC |
|
Enrollment Status |
1 |
ER |
|
Suffix |
5 |
ERC |
|
Total Term Hours |
3 |
ER |
|
Total Term Quality Points |
4 |
R |
|
Transfer Institution (IPEDSID) |
6 |
ER |
|
Transfer Institution |
6 |
ER |
|
Term Grade Point Average |
3 |
R |
|
Withdraw |
2 |
R |
Field Name: ABSCORE
Descriptor Long: Ability to Benefit Test Score
Field Position: E: 202-204
Field Length: 3
Field Status: Deprecated
Definition:
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED999
CodesetFormat: ###
CodesetComments:
CodesetExample:
Value Description
999 Variable is deprecated please use "999"
Field Name: ABTEST
Descriptor Long: Ability to Benefit Test
Field Position: E: 200-201
Field Length: 2
Field Status: Deprecated
Definition:
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ACTCOM
Descriptor Long: American College Testing (ACT) Composite Score
Field Position: E: 175-176
Field Length: 2
Field Status: Current
Definition: Composite score an entering student received on the American College
Testing (ACT) college entrance examination submitted for admissions
consideration or attained by the student as a result of an on-campus
administration of the ACT after the student has already enrolled.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the composite score value the student
received on the ACT college admissions test. ACT/SAT Concordance
information is available in the hyperlink resources field.
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls
Manual Year: 2012
Codeset Name: ACT
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
01 to 36 Acceptable Values (include leading 0s)
99 Unknown, Institution does not have information to populate this field
Field Name: ACTENG
Descriptor Long: American College Testing (ACT) English Subscale Score
Field Position: E: 167-168
Field Length: 2
Field Status: Current
Definition: Score an entering student received on the English Subscale portion of the
American College Testing (ACT) college entrance examination submitted for
admissions consideration or attained by the student as a result of an on-
campus administration of the ACT after the student has already enrolled.
All subscale scores should be reported from the same test administration
as the ACT Composite score reported in the ACTCOM column.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the English subscale
score the student received on the ACT college admissions test.
ACT/SAT Concordance information is available in the hyperlink resources
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls
Manual Year: 2012
Codeset Name: ACT
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
01 to 36 Acceptable Values (include leading 0s)
99 Unknown, Institution does not have information to populate this field
Field Name: ACTERM
Descriptor Long: Academic Term
Field Position: E: 9-10, R: 9-10; C: 9-10
Field Length: 2
Field Status: Current
Definition: Academic term refers to the reporting period of students attendance,
typically the semester
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: ACTERM
CodesetFormat: ##
CodesetComments: Code 20 is limited to the Fall Enrollment File, which contains a snap-shot of
students enrolled at an institution as fall census date, typically the 20th
day of classes. Summer is treated as a leading term.
Codes 11, 21, 31, and 41 are used in the Term Registration File, which
contains data on students enrolled as of the date grades are run at the
institution in each term, as well as to the Completions File recording the
students’ conferred awards in the summer, following fall, or spring
CodesetExample:
Value Description
11 Summer (End-of-term)
20 Fall (Census date)
21 Fall (End-of-term)
31 Winter (End-of-term, UM only, equivalent to Spring)
41 Spring (End-of-term)
Field Name: ACTMAT
Descriptor Long: American College Testing (ACT) Mathematics Subscale Score
Field Position: E: 169-170
Field Length: 2
Field Status: Current
Definition: Score an entering student received on the Mathematics Subscale portion of
the American College Testing (ACT) college entrance examination submitted
for admissions consideration or attained by the student as a result of an
on-campus administration of the ACT after the student has already
enrolled. All subscale scores should be reported from the same test
administration as the ACT Composite score reported in the ACTCOM column.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the Mathematics
subscale score the student received on the ACT college admissions test.
ACT/SAT Concordance information is available in the hyperlink resources
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls
Manual Year: 2012
Codeset Name: ACT
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
01 to 36 Acceptable Values (include leading 0s)
99 Unknown, Institution does not have information to populate this field
Field Name: ACTRED
Descriptor Long: American College Testing (ACT) Reading Subscale Score
Field Position: E: 171-172
Field Length: 2
Field Status: Current
Definition: Score an entering student received on the Mathematics Subscale portion of
the American College Testing (ACT) college entrance examination submitted
for admissions consideration or attained by the student as a result of an
on-campus administration of the ACT after the student has already
enrolled. All subscale scores should be reported from the same test
administration as the ACT Composite score reported in the ACTCOM column.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the Mathematics
subscale score the student received on the ACT college admissions test.
ACT/SAT Concordance information is available in the hyperlink resources
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls
Manual Year: 2012
Codeset Name: ACT
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
01 to 36 Acceptable Values (include leading 0s)
99 Unknown, Institution does not have information to populate this field
Field Name: ACTSCR
Descriptor Long: American College Testing (ACT) Science Subscale Score
Field Position: E: 173-174
Field Length: 2
Field Status: Current
Definition: Score an entering student received on the Mathematics Subscale portion of
the American College Testing (ACT) college entrance examination submitted
for admissions consideration or attained by the student as a result of an
on-campus administration of the ACT after the student has already
enrolled. All subscale scores should be reported from the same test
administration as the ACT Composite score reported in the ACTCOM column.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the Mathematics
subscale score the student received on the ACT college admissions test.
ACT/SAT Concordance information is available in the hyperlink resources
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/ACT_SAT_Concordance.xls
Manual Year: 2012
Codeset Name: ACT
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
01 to 36 Acceptable Values (include leading 0s)
99 Unknown, Institution does not have information to populate this field
Field Name: ASSETCA
Descriptor Long: ASSET College Algebra Score
Field Position: E: 196-197
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET College
Algebra placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET College Algebra test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETEA
Descriptor Long: ASSET Elementary Algebra Score
Field Position: E: 192-193
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET
Elementary Algebra placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET Elementary Algebra test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETGM
Descriptor Long: ASSET Geometry Score
Field Position: E: 198-199
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET
Geometry placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET Geometry test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETIA
Descriptor Long: ASSET Intermediate Algebra Score
Field Position: E: 194-195
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET
Intermediate Algebra placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET Intermediate Algebra test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETNS
Descriptor Long: ASSET Numerical Skills Score
Field Position: E: 188-189
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET
Numerical Skills placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET Numerical Skills test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETRS
Descriptor Long: ASSET Reading Skills Score
Field Position: E: 186-187
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET
Reading Skills placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET Reading Skills test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETSS
Descriptor Long: ASSET Study Skills Score
Field Position: E: 190-191
Field Length: 2
Field Status: Deprecated
Definition:
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ASSETWS
Descriptor Long: ASSET Writing Skills Score
Field Position: E: 184-185
Field Length: 2
Field Status: Deprecated
Definition: Score an entering or recently enrolled student received on the ASSET Writing
Skills placement exam.
Comments: This is the score received from the student or from the American College
Testing (ACT) service that specifies the actual value of the score the student
received on the ASSET Writing Skills test.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: ATHLETE
Descriptor Long: Athlete Flag
Field Position: E: 205; R: 145
Field Length: 1
Field Status: Deprecated
Definition:
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED9
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
9 Variable is deprecated please use "9"
Field Name: AUDTRME/R
Descriptor Long: Total Audited Credit Hours
Field Position: E: 95-97; R: 95-97
Field Length: 3
Field Status: Current
Definition: The total number of audited hours reported in this field are those credit
hours associated with courses a student is registered in but for which the
student will not be receiving semester credits.
Students included in the Fall Enrollment or Term Registration Files who are
only recorded as enrolled / registered in audited credit hours (doctoral-
level students excluded) will be considered as exclusive auditors.
Comments: These hours should be excluded from TOTRMHR
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: CALYEAR
Descriptor Long: Calendar Year
Field Position: E: 11-14; R: 11-14; C: 11-14
Field Length: 4
Field Status: Current
Definition: The Calendar year for the census (Fall Enrollment), end-of-term (Term
Registration), or commencement data (Completions) being reported for the
accompanying record.
Comments: The year reported is the four digits of the calendar year for which the
reported data apply. For example, a fall 1993 enrollment record is coded
"1993', a degree conferred record for a degree conferred upon a student
during the August 1993 graduation ceremony would also be coded "1993', a
degree conferred during the spring 1994 graduation ceremony would be
Hyperlink Resources:
Manual Year: 2012
Codeset Name: YEAR
CodesetFormat: ####
CodesetComments: Four digit value for year (YYYY)
CodesetExample:
Value Description
YYYY YYYY (e.g. 2010)
Field Name: CAMPUSID
Descriptor Long: Student Campus I.D. or Last Name
Field Position: E: 35-44; R: 35-44; C: 35-44
Field Length: 10
Field Status: Current
Definition: Campus student identification number or ten character of a student's last
name
Comments: This data element should be left-justified. If a campus assigns student
identification numbers other than the social security number for student
identification, record 10 characters of that number in this field. If, however,
a campus uses the social security number as the student identifier, record
up to 10 capital letters of the student's last name in this field.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: CLEVEL
Descriptor Long: Student Class Level
Field Position: E: 59-60; R: 59-60
Field Length: 2
Field Status: Current
Definition: The level of a student's progress toward a degree or certificate in terms of a
traditional class designation. For the Fall Enrollment file this should be the
student’s status at the beginning of term; for the Term Registration file it is
the status at end-of-term.
Comments: If the class level for a newly enrolled or transfer student is not known, then
the appropriate Unclassified code is to be used. If the level of a newly
enrolled, continuing, or transfer student is known, then the exact class level
code is to be reported in this field.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CLEVEL
CodesetFormat: ##
CodesetComments: If class level for newly enrolled or transfer student is not known, then the
appropriate "Unclassified" code is to be used.
CodesetExample:
Value Description
11 Freshman (Undergraduate), typically less than 30 semester hours (900 contact
13 Sophomore (Undergraduate), typically 30 - 59 credit hours for 4Y and 30 or more for
2Y institutions
14 Junior (Undergraduate), typically 60 - 89 credit hours for 4Y institutions
15 Senior (Undergraduate), typically 90 or more credit hours for 4Y institutions
18 Unclassified undergraduate whose class level is unknown
17 First Professional Student (law, medicine, veterinary medicine, dentistry,
optometry, etc.) Equivalent to IPEDS Doctoral- Professional practice
20 Unclassified first professional student. Equivalent to IPEDS Doctoral- Professional
practice
19 Unclassified graduate for whom it is not known if the student is at the specialist,
master's, or doctoral level
16 Postbaccalaureate student not pursuing professional or graduate degrees
26 Specialist degree-level graduate student
36 Master's degree-level graduate student
46 Doctoral (PhD, EdD) degree-level graduate student; equivalent to IPEDS Doctoral
Research/Scholarship
21 Student is pursuing subsequent bachelor's degree
Field Name: CORE
Descriptor Long: Completed CBHE High School Curriculum Core
Field Position: E: 154
Field Length: 1
Field Status: Deprecated
Definition: Dichotomous flag to indicate if a student has completed the Coordinating
Board for Higher Education-recommended high school core curriculum
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources: http://www.dhe.mo.gov/policies/hs-core.php
Manual Year: 2012
Codeset Name: DEPRECATED9
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
9 Variable is deprecated please use "9"
Field Name: CORELEC
Descriptor Long: Number of High School Core Electives in Other Disciplines
Field Position: E: 165-166
Field Length: 2
Field Status: Current
Definition: Total number of courses, or units, of foreign language study, computer
science with a prerequisite of algebra I, state or international history, or
signing for the hearing impaired, that the student took which apply to the
CBHE-recommended high school curriculum for admission to a Missouri
public four-year college or university.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: CRTRAN1E/R
Descriptor Long: Initial Credit Hours a Receiving Institution Accepts in Transfer For A First-
Field Position: E: 108-111; R: 111-114
Field Length: 4
Field Status: Current
Definition: Number of initial credit hours a first-time transfer or first-time student
receives in transfer from institutions previously attended.
Comments: This field is limited to the number of transfer credits the student was
awarded the first time the student transfers to an institution. Once this
field is completed, the value reported should not change.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CRTRAN
CodesetFormat: ###v#
CodesetComments: Four digit value of hours with implied decimal included (##v#). Include
leading 0s
CodesetExample: 30 credit hours=0300
Value Description
0000 No Transfer Credits Recorded/Accepted
0005 to highest Acceptable Values for Credit Transfer
Field Name: CRTRAN2E/R
Descriptor Long: Total Transfer Credit Hours Accumulated
Field Position: E: 112-115; R: 115-118
Field Length: 4
Field Status: Current
Definition: Total number of transferred credit hours a student has received, at any
time, from an institution other than the institution in which the student is
currently enrolled.
Comments: If a student is a new transfer in the fall and the institution accepts 36
credits in transfer, both the CRTRAN1R and CRTRAN2R fields would contain
the value '360'. Should the student attend another institution the following
summer and receives 12 hours of credit that is transferred to the
institution, the student record for CRTRAN1R would remain unchanged with
a value of '360', however, the additional 12 hours would be added to
CRTRAN2R reflecting that the student now has a total of 48 hours, '480',
transfer credit hours.
Report only those hours consistent with or applied to the level/degree
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CRTRAN
CodesetFormat: ###v#
CodesetComments: Four digit value of hours with implied decimal included (##v#). Include
leading 0s
CodesetExample: 30 credit hours=0300
Value Description
0000 No Transfer Credits Recorded/Accepted
0005 to highest Acceptable Values for Credit Transfer
Field Name: CUMCREDE/R
Descriptor Long: Cumulative Credit Hours
Field Position: E: 98-101; R: 101-104
Field Length: 4
Field Status: Current
Definition: Cumulative credit hours a student has earned for all the courses taken
during the student's collegiate career as recorded by the institution where
student is currently enrolled. Field should include all credit transcripted by
the institution, including transfer credit and dual credit, while excluding
audited credit, and non-college level credit
Comments: Report only those hours consistent with or applied to the level/degree
reported in CLEVEL/DEGREEST
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR4
CodesetFormat: ###v#
CodesetComments: Four digit value of hours with implied decimal included (##v#). Include
leading 0s
CodesetExample: 30 credit hours=0300
Value Description
0000 to highest Accepted Values (include leading/trailing 0s)
Field Name: CUMGPA
Descriptor Long: Cumulative Grade Point Average (GPA)
Field Position: R: 140-142
Field Length: 3
Field Status: Current
Definition: Cumulative college grade point average a student has earned for all the
courses taken during the student's collegiate career as transcripted by the
institution where the student is currently enrolled.
Comments: Report only those GPA points consistent with or applied to the level/degree
reported in CLEVEL/DEGREEST
Hyperlink Resources:
Manual Year: 2012
Codeset Name: GPA
CodesetFormat: #v##
CodesetComments: Three digit value with implied decimal to hundredths place (#v##)
CodesetExample: GPA of 3.0=300
Value Description
000 Grade point average actually zero (use 999 for Not Applicable or not available yet)
001 to highest Acceptable Values (include trailing 0s)
999 No GPA, not applicable (pass/fail/audit coursework only or not currently available
(e.g. incomplete)
Field Name: DEGREEC
Descriptor Long: Degree Level Conferred
Field Position: C: 50-51
Field Length: 2
Field Status: Current
Definition: The level of the degree conferred to a student upon the completion of a
degree or other formal award program of study.
Comments: Records should report up to two majors per student, provided all awards
are conferred at the same degree level, and at the conclusion of the same
calendar year and term. Awards at more than one degree level, or in more
than one term in the same reporting year, should be reported in separate
records.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEGREE
CodesetFormat: ## or CC
CodesetComments: Used for DEGREEC, DEGREEST, and HIDEGREE. 70= Formal Award;
98=Unknown, N/A, valid only for DEGREEST and HIDEGREE; 99=No college
level degree held, valid only for HIDEGREE
CodesetExample:
Value Description
70 OTHER FORMAL AWARD: Recognition in writing by an institution to the student for
the completion of a program of courses that has been approved by the institution's
governing board which cannot be classified by one of the following certificates,
diplomas, or degrees.
11 CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE SEMESTER: An award for the successful
completion of a course of study or program offered by a postsecondary education
institution that covers a time span of one semester or less.
20 CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE YEAR: An award for the successful
completion of a course of study or program offered by a postsecondary education
institution that covers any time span less than one academic year. Requires
completion of an organized program of study at the postsecondary level in less than
1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a
student enrolled full-time.
21 CERTIFICATE/AWARD/DIPLOMA OF AT LEAST 1 BUT LESS THAN 2 YEARS: An award for the
successful completion of a course of study or program at the postsecondary level,
requiring at least 1 but less than 2 full-time equivalent academic years, or designed
for completion in at least 30 but less than 60 credit hours, or in at least 900 but
less than 1,800 contact hours.
22 TWO-YEAR CERTIFICATE: An award for the successful completion of a course of study
or program offered by a postsecondary education institution that covers 2 full-time
equivalent academic years, or completion of 60 credit hours or 1,800 contact hours.
24 CERTIFICATE/AWARD/DIPLOMA OF MORE THAN 2 BUT LESS THAN 4 YEARS: An award for
the successful completion of a course of study or program offered by a
postsecondary education institution that covers any time span greater than two
but less than four academic years. Requires completion of an organized program of
study at the postsecondary level in at least 2 but less than 4 full-time equivalent
academic years, or designed for completion in at least 60 but less than 120 credit
hours, or in at least 1,800 but less than 3,600 contact hours.
31 ASSOCIATE of ARTS: The degree granted upon completion of an educational program
less than baccalaureate level, requiring at least 2 but less than 4 academic years of
college work.
32 ASSOCIATE of SCIENCE: The degree granted upon completion of an educational
program less than baccalaureate level, requiring at least 2 but less than 4 years of
college work.
33 ASSOCIATE OF APPLIED SCIENCE: The degree granted upon completion of a program
less than baccalaureate level, requiring at least 2 but less than 4 years of college
34 ASSOCIATE OF ARTS IN TEACHING (NEW 2010): The degree granted upon completion
of an educational program less than baccalaureate level, requiring at least two but
less than four academic years of college work
23 ASSOCIATE DEGREE (other): The degree granted upon completion of an educational
program less than baccalaureate level, requiring at least two but less than four
academic years of college work. This degree consists of all associate degrees with
the exception of the AA, AS, AAS and AAT degrees.
25 BACHELOR'S DEGREE: Any earned academic degree carrying the title of bachelor. An
award that normally requires at least 4 but not more than 5 years of full-time
equivalent college-level work. This includes ALL bachelor's degrees conferred in a
cooperative or work-study plan or program. A cooperative plan provides for
alternate class attendance and employment in business, industry, or government;
thus, it allows the student to combine actual work experience with college studies.
Also includes bachelor's degrees in which the normal 4 years of work is completed
41 POSTBACCALAUREATE CERTIFICATE: An award that requires completion of an
organized program of study equivalent to 18 semester credit hours beyond the
bachelor's. It is designed for persons who have completed a baccalaureate degree,
but does not meet the requirements of a master’s degree.
42 MASTER'S DEGREE: An award that requires the successful completion of a program of
study of at least the full-time equivalent of 1 but no more than 2 academic years of
work beyond the bachelor's degree. Any earned academic degree carrying the title
of master. In liberal arts and sciences, the degree is customarily granted upon
successful completion of one or two academic years of work beyond the bachelor's
level. In professional fields, it is an advanced professional degree carrying the
master's designation earned after the first professional degree (e.g., LLM, Master in
Surgery, MS, Master of Science, MSW, Master of Social Work).
43 EDUCATION SPECIALIST: A certificate requiring completion of an organized program
of not less than 30 semester hours beyond the master's degree and enables
persons to become certified as school counselors, school principals, school
superintendents, and other specialty areas related to employment in elementary
44 POST-MASTER’S CERTIFICATE: An award that requires completion of an organized
program of study equivalent to 24 semester credit hours beyond the master's
degree, but does not meet the requirements of academic degrees at the doctor's
45 DOCTORAL DEGREE: An earned academic degree carrying the title of doctor, e.g., PhD
and EdD. Not to be included are first professional degrees such as MD or DDS.
Equivalent to IPEDS "Doctor's Degree: Research/Scholarship"
60 FIRST PROFESSIONAL DEGREE: A student enrolled in a graduate-level first
professional degree program. A student enrolled in an undergraduate pre-
professional curriculum or a student in one of the first two years corresponding to
the undergraduate freshman or sophomore year of an integrated graduate
professional degree program should be classified as a lower division student and
not as a first professional student. Equivalent to IPEDS "Doctor's Degree-
98 Unknown, N/A, Institutions is unaware of the highest degree sought by student
(valid only with DEGREEST and HIDEGREE)
99 No College-level degree held (valid only with HIDEGREE)
Field Name: DEGREEST
Descriptor Long: Degree Level Sought
Field Position: E: 64-65; R: 64-65
Field Length: 2
Field Status: Current
Definition: The highest degree level a student is currently working toward, and is
intending to complete.
Comments: Students should be coded according to the highest degree level the student
is currently working toward; e.g. students enrolled in concurrent
baccalaureate and master's programs should be coded at the master's level
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEGREE
CodesetFormat: ## or CC
CodesetComments: Used for DEGREEC, DEGREEST, and HIDEGREE. 70= Formal Award;
98=Unknown, N/A, valid only for DEGREEST and HIDEGREE; 99=No college
level degree held, valid only for HIDEGREE
CodesetExample:
Value Description
70 OTHER FORMAL AWARD: Recognition in writing by an institution to the student for
the completion of a program of courses that has been approved by the institution's
governing board which cannot be classified by one of the following certificates,
diplomas, or degrees.
11 CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE SEMESTER: An award for the successful
completion of a course of study or program offered by a postsecondary education
institution that covers a time span of one semester or less.
20 CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE YEAR: An award for the successful
completion of a course of study or program offered by a postsecondary education
institution that covers any time span less than one academic year. Requires
completion of an organized program of study at the postsecondary level in less than
1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a
student enrolled full-time.
21 CERTIFICATE/AWARD/DIPLOMA OF AT LEAST 1 BUT LESS THAN 2 YEARS: An award for the
successful completion of a course of study or program at the postsecondary level,
requiring at least 1 but less than 2 full-time equivalent academic years, or designed
for completion in at least 30 but less than 60 credit hours, or in at least 900 but
less than 1,800 contact hours.
22 TWO-YEAR CERTIFICATE: An award for the successful completion of a course of study
or program offered by a postsecondary education institution that covers 2 full-time
equivalent academic years, or completion of 60 credit hours or 1,800 contact hours.
24 CERTIFICATE/AWARD/DIPLOMA OF MORE THAN 2 BUT LESS THAN 4 YEARS: An award for
the successful completion of a course of study or program offered by a
postsecondary education institution that covers any time span greater than two
but less than four academic years. Requires completion of an organized program of
study at the postsecondary level in at least 2 but less than 4 full-time equivalent
academic years, or designed for completion in at least 60 but less than 120 credit
hours, or in at least 1,800 but less than 3,600 contact hours.
31 ASSOCIATE of ARTS: The degree granted upon completion of an educational program
less than baccalaureate level, requiring at least 2 but less than 4 academic years of
college work.
32 ASSOCIATE of SCIENCE: The degree granted upon completion of an educational
program less than baccalaureate level, requiring at least 2 but less than 4 years of
college work.
33 ASSOCIATE OF APPLIED SCIENCE: The degree granted upon completion of a program
less than baccalaureate level, requiring at least 2 but less than 4 years of college
34 ASSOCIATE OF ARTS IN TEACHING (NEW 2010): The degree granted upon completion
of an educational program less than baccalaureate level, requiring at least two but
less than four academic years of college work
23 ASSOCIATE DEGREE (other): The degree granted upon completion of an educational
program less than baccalaureate level, requiring at least two but less than four
academic years of college work. This degree consists of all associate degrees with
the exception of the AA, AS, AAS and AAT degrees.
25 BACHELOR'S DEGREE: Any earned academic degree carrying the title of bachelor. An
award that normally requires at least 4 but not more than 5 years of full-time
equivalent college-level work. This includes ALL bachelor's degrees conferred in a
cooperative or work-study plan or program. A cooperative plan provides for
alternate class attendance and employment in business, industry, or government;
thus, it allows the student to combine actual work experience with college studies.
Also includes bachelor's degrees in which the normal 4 years of work is completed
41 POSTBACCALAUREATE CERTIFICATE: An award that requires completion of an
organized program of study equivalent to 18 semester credit hours beyond the
bachelor's. It is designed for persons who have completed a baccalaureate degree,
but does not meet the requirements of a master’s degree.
42 MASTER'S DEGREE: An award that requires the successful completion of a program of
study of at least the full-time equivalent of 1 but no more than 2 academic years of
work beyond the bachelor's degree. Any earned academic degree carrying the title
of master. In liberal arts and sciences, the degree is customarily granted upon
successful completion of one or two academic years of work beyond the bachelor's
level. In professional fields, it is an advanced professional degree carrying the
master's designation earned after the first professional degree (e.g., LLM, Master in
Surgery, MS, Master of Science, MSW, Master of Social Work).
43 EDUCATION SPECIALIST: A certificate requiring completion of an organized program
of not less than 30 semester hours beyond the master's degree and enables
persons to become certified as school counselors, school principals, school
superintendents, and other specialty areas related to employment in elementary
44 POST-MASTER’S CERTIFICATE: An award that requires completion of an organized
program of study equivalent to 24 semester credit hours beyond the master's
degree, but does not meet the requirements of academic degrees at the doctor's
45 DOCTORAL DEGREE: An earned academic degree carrying the title of doctor, e.g., PhD
and EdD. Not to be included are first professional degrees such as MD or DDS.
Equivalent to IPEDS "Doctor's Degree: Research/Scholarship"
60 FIRST PROFESSIONAL DEGREE: A student enrolled in a graduate-level first
professional degree program. A student enrolled in an undergraduate pre-
professional curriculum or a student in one of the first two years corresponding to
the undergraduate freshman or sophomore year of an integrated graduate
professional degree program should be classified as a lower division student and
not as a first professional student. Equivalent to IPEDS "Doctor's Degree-
98 Unknown, N/A, Institutions is unaware of the highest degree sought by student
(valid only with DEGREEST and HIDEGREE)
99 No College-level degree held (valid only with HIDEGREE)
Field Name: DISTANCE
Descriptor Long: Distance Learning Credit Hours
Field Position: E: 323-325; R: 259-261
Field Length: 3
Field Status: Current
Definition: Number of credit hours enrolled in predominantly distance learning
courses.
Coursework should be classified as distance learning if the predominance of
the instruction takes place through a non-face-to-face modality in which
the instructor and students are separated by time, location, or both.
Education or training courses are delivered to remote locations via
synchronous or asynchronous means of instruction, including written
correspondence, text, graphics, audio- and videotape, CD-ROM, online
learning, audio- and videoconferencing, interactive TV, and FAX.
Predominance should exceed 50% of the time a traditional course would
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: DOBIRTH
Descriptor Long: Date of Birth
Field Position: E: 48-55; R: 48-55; C: 138-145
Field Length: 8
Field Status: Current
Definition: Student's date of birth
Comments: If the student's date of birth is not known, then zero-fill this field. If the date
of birth is known, the field should be filled with the first four digits indicating
the year of birth, followed by two digits for the numeric abbreviation of the
month of birth, followed by the final two digits indicating the day of birth
(YYYYMMDD). For example, a date of birth of October 11, 1986 should be
coded '19861011'.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DOBIRTH
CodesetFormat: ########
CodesetComments: Eight-digit value for date YYYYMMDD
CodesetExample: October 11, 1986 = 19861011
Value Description
19000101 to Acceptable Values (YYYYMMDD)
99999999 Unknown, Institution does not have information to populate this field
Field Name: DSSTATUS
Descriptor Long: Degree-Seeking Status
Field Position: E: 86; R: 86
Field Length: 1
Field Status: Current
Definition: Status of a student enrolled in courses for credit who is recognized by the
institution as seeking, or not seeking, a formal award at the reporting
institution. At the undergraduate level, this is intended to include those
enrolled in vocational/occupational programs.
Comments: This field identifies whether a student is seeking a certificate, diploma,
degree, or other formal award at the reporting institution. Students seeking
a degree or other formal award are those enrolled in courses for credit and
who are recognized by the reporting institution as seeking a degree or other
formal award.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DSSTATUS
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
0 Unknown, Institution does not have information to populate this field
1 Degree-Seeking
2 Non-Degree-Seeking
Field Name: EACTCOM
Descriptor Long: Equated ACT Composite Score
Field Position: E: 177
Field Length: 1
Field Status: Current
Definition: Identifies students for whom the ACT Composite Score reported in the
ACTCOM field has been equated based on SAT Math (SATMAT) and SAT Verbal
(SATVER) scores.
Comments: ACT/SAT Concordance information is available in the hyperlink resources
Hyperlink Resources: http://www.act.org/aap/concordance/
Manual Year: 2012
Codeset Name: EACTCOM
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
0 Not Applicable
1 Any ACT scores reported for this student are based on ACT testing.
2 ACT Composite Score (ACTCOM) equated based on SAT testing.
Field Name: FICECODE
Descriptor Long: FICE College Code
Field Position: E: 3-8; R: 3-8; C: 3-8
Field Length: 6
Field Status: Current
Definition: FICE code formerly used to identify American colleges and universities.
Comments: List of all FICE codes, where available, for all Missouri institutions available
in Hyperlink Resources
Hyperlink Resources: http://www.dhe.mo.gov/data/emsas/meta/FICE_IPEDS.xls
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: FILETYPE
Descriptor Long: File Type
Field Position: E: 1-2; R: 1-2; C: 1-2;
Field Length: 2
Field Status: Current
Definition: Indicates which record is being reported
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: FILETYPE
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
01 Fall Enrollment
03 Term Registration
05 Degree Completion
Field Name: FIRSTNAM
Descriptor Long: First Name
Field Position: E: 242-271; R: 178-207; C: 102-131
Field Length: 30
Field Status: Current
Definition: Student's first name
Comments: May include punctuation (e.g. hyphen)
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: FLELECT
Descriptor Long: Number of Foreign Language Courses
Field Position: E: 210-211
Field Length: 2
Field Status: Current
Definition: The number of courses, or units, of foreign language study, that the student
took which apply to the CBHE-recommended high school curriculum for
admission to a Missouri public four-year college or university.
Comments: This field is required for all first-time undergraduates. High school foreign
language courses applicable to the CBHE recommended high school
electives include course such as: (1) Chinese, (2) French, (3) German, (4)
Greek, (5) Hebrew, (6) Italian, (7) Japanese, (8) Latin, (9) Russian, and (10)
Spanish. Any language spoken by citizens of a non-English-speaking country
applies to the foreign language elective.
Record in this field the number of units of foreign language, defined as one
full year of study, that are applicable to the CBHE-recommended high school
core curriculum electives. For example, a student taking two (2) years of
high school German would have a '20' recorded in this field. A student taking
three and one-half years of Russian and one year of Spanish would have '45'
(4.5 years) recorded in this field. Includes an implied decimal (9v9).
The high school foreign language courses applicable to the Coordinating
Board's recommended high school electives typically include such courses
as: (1) Chinese, (2) French, (3) German, (4) Greek, (5) Hebrew, (6) Italian, (7)
Japanese, (8) Latin, (9) Russian, and (10) Spanish. Any language spoken by
citizens of a non-English-speaking country applies to the foreign language
elective.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: FTEE/R
Descriptor Long: Full-Time Equivalent Enrollment
Field Position: E: 92-94; R: 92-94
Field Length: 3
Field Status: Current
Definition: This field may be used to assign a full-time equivalent enrollment value to
first-professional students (but not undergraduate or graduate students),
for whom full-time enrollment status may vary by program.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: FTE
CodesetFormat: #v##
CodesetComments: Implied decimal between first and second digits. This field for first-
professional students only
Value 999 should be used for all non-first-professionals level students, and
first-professional students with no adjustment required. Current MDHE
methodology treats all First professional students as 1 FTE except law
students which uses the following formula: (TOTRMHRE+AUDTRME)/15.
CodesetExample: Full-time 1.0 = 100; Half-time .5 = 050
Value Description
000 to highest Acceptable values (First Professional Only)
999 Not Applicable
Field Name: FTPTOVR
Descriptor Long: Full-time / Part-time Override
Field Position: E: 90; R: 90
Field Length: 1
Field Status: Current
Definition: This field may be used to over-ride the calculated full-time/ part-time
enrollment status of first-professional and graduate level students (but not
undergraduate students), for whom full-time enrollment status may vary by
program
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: FTPTOVR
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
0 Not Applicable, FTPTOVR should not be used to determine student's full-/part-time
enrollment status
1 Student should be coded/reported as part-time
2 Student should be coded/reported as full-time
Field Name: GENDER
Descriptor Long: Gender
Field Position: E: 45; R: 45; C: 45
Field Length: 1
Field Status: Current
Definition: Gender of the student
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: Gender
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
F Female
M Male
U Unknown
Field Name: GEODOMI
Descriptor Long: Geographic Origin (Domicile)
Field Position: E: 312-316; R: 248-252
Field Length: 5
Field Status: Current
Definition: The geographic origin of a student at the time of initial admission to the
institution as a first-time student or first-time transfer student.
Comments: This code should not change for undergraduate students; however, out-of-
state undergraduate completers at Missouri institutions who re-enroll as
graduate or first-professional students may be coded as Missouri students,
provided all requirements of CBHE policy on student residency have been
met (see Hyperlink Resources).
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/GEODOMI.xls;
Manual Year: 2012
Codeset Name: GEODOMI
CodesetFormat: #####
CodesetComments:
CodesetExample:
Value Description
29001 to 29229 Valid Missouri county codes (use 29000 for Missouri unknown county)
01000 to 56000 Valid US state codes (use 29000 for Missouri unknown county)
60000 to 78000 US Territories
00004 to 00894 Foreign Countries
99999 Unknown Foreign Countries
99999 Unknown, Institution does not have information to populate this field
Field Name: GRDTRMR
Descriptor Long: Total Graded Credit Hours
Field Position: R: 98-100
Field Length: 3
Field Status: Current
Definition: Total number of graded credit hours a student has earned during the term
being reported.
Comments: Graded credit hours is defined as hours for which a student is expected to
receive a letter grade, e.g. A, B, C, D, F. Excluded from the graded term credit
hours are those credit hours associated with courses for which a student is
expected to receive a grade of Pass/Fail or Satisfactory/Unsatisfactory
completion or those credit hours associated with the courses the student is
auditing. Thus, in most cases, the total term credit hours (TOTRMHRR) and
graded credit hours (GRDTRMR) will be the same. However, in some
instances, the total graded credit hours may be less given the fact that
many students take courses Pass/Fail or for some other recognition of
course completion other than a letter grade.
Depending on how an institution treats remedial mathematics, remedial
English, remedial reading, non-college-level and dual enrollment credits,
these too might be included in this total graded credit hour field. Thus, this
field should include the numerical value of the total graded credits the
institution has recorded on its files for the student during the term being
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: HIDEGREE
Descriptor Long: Highest Degree Held
Field Position: E: 62-63; R: 62-63; C: 48-49
Field Length: 2
Field Status: Current
Definition: the highest degree a student has been awarded by either the reporting
institution or another institution.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEGREE
CodesetFormat: ## or CC
CodesetComments: Used for DEGREEC, DEGREEST, and HIDEGREE. 70= Formal Award;
98=Unknown, N/A, valid only for DEGREEST and HIDEGREE; 99=No college
level degree held, valid only for HIDEGREE
CodesetExample:
Value Description
70 OTHER FORMAL AWARD: Recognition in writing by an institution to the student for
the completion of a program of courses that has been approved by the institution's
governing board which cannot be classified by one of the following certificates,
diplomas, or degrees.
11 CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE SEMESTER: An award for the successful
completion of a course of study or program offered by a postsecondary education
institution that covers a time span of one semester or less.
20 CERTIFICATE/AWARD/DIPLOMA LESS THAN ONE YEAR: An award for the successful
completion of a course of study or program offered by a postsecondary education
institution that covers any time span less than one academic year. Requires
completion of an organized program of study at the postsecondary level in less than
1 academic year (2 semesters or 3 quarters) or in less than 900 contact hours by a
student enrolled full-time.
21 CERTIFICATE/AWARD/DIPLOMA OF AT LEAST 1 BUT LESS THAN 2 YEARS: An award for the
successful completion of a course of study or program at the postsecondary level,
requiring at least 1 but less than 2 full-time equivalent academic years, or designed
for completion in at least 30 but less than 60 credit hours, or in at least 900 but
less than 1,800 contact hours.
22 TWO-YEAR CERTIFICATE: An award for the successful completion of a course of study
or program offered by a postsecondary education institution that covers 2 full-time
equivalent academic years, or completion of 60 credit hours or 1,800 contact hours.
24 CERTIFICATE/AWARD/DIPLOMA OF MORE THAN 2 BUT LESS THAN 4 YEARS: An award for
the successful completion of a course of study or program offered by a
postsecondary education institution that covers any time span greater than two
but less than four academic years. Requires completion of an organized program of
study at the postsecondary level in at least 2 but less than 4 full-time equivalent
academic years, or designed for completion in at least 60 but less than 120 credit
hours, or in at least 1,800 but less than 3,600 contact hours.
31 ASSOCIATE of ARTS: The degree granted upon completion of an educational program
less than baccalaureate level, requiring at least 2 but less than 4 academic years of
college work.
32 ASSOCIATE of SCIENCE: The degree granted upon completion of an educational
program less than baccalaureate level, requiring at least 2 but less than 4 years of
college work.
33 ASSOCIATE OF APPLIED SCIENCE: The degree granted upon completion of a program
less than baccalaureate level, requiring at least 2 but less than 4 years of college
34 ASSOCIATE OF ARTS IN TEACHING (NEW 2010): The degree granted upon completion
of an educational program less than baccalaureate level, requiring at least two but
less than four academic years of college work
23 ASSOCIATE DEGREE (other): The degree granted upon completion of an educational
program less than baccalaureate level, requiring at least two but less than four
academic years of college work. This degree consists of all associate degrees with
the exception of the AA, AS, AAS and AAT degrees.
25 BACHELOR'S DEGREE: Any earned academic degree carrying the title of bachelor. An
award that normally requires at least 4 but not more than 5 years of full-time
equivalent college-level work. This includes ALL bachelor's degrees conferred in a
cooperative or work-study plan or program. A cooperative plan provides for
alternate class attendance and employment in business, industry, or government;
thus, it allows the student to combine actual work experience with college studies.
Also includes bachelor's degrees in which the normal 4 years of work is completed
41 POSTBACCALAUREATE CERTIFICATE: An award that requires completion of an
organized program of study equivalent to 18 semester credit hours beyond the
bachelor's. It is designed for persons who have completed a baccalaureate degree,
but does not meet the requirements of a master’s degree.
42 MASTER'S DEGREE: An award that requires the successful completion of a program of
study of at least the full-time equivalent of 1 but no more than 2 academic years of
work beyond the bachelor's degree. Any earned academic degree carrying the title
of master. In liberal arts and sciences, the degree is customarily granted upon
successful completion of one or two academic years of work beyond the bachelor's
level. In professional fields, it is an advanced professional degree carrying the
master's designation earned after the first professional degree (e.g., LLM, Master in
Surgery, MS, Master of Science, MSW, Master of Social Work).
43 EDUCATION SPECIALIST: A certificate requiring completion of an organized program
of not less than 30 semester hours beyond the master's degree and enables
persons to become certified as school counselors, school principals, school
superintendents, and other specialty areas related to employment in elementary
44 POST-MASTER’S CERTIFICATE: An award that requires completion of an organized
program of study equivalent to 24 semester credit hours beyond the master's
degree, but does not meet the requirements of academic degrees at the doctor's
45 DOCTORAL DEGREE: An earned academic degree carrying the title of doctor, e.g., PhD
and EdD. Not to be included are first professional degrees such as MD or DDS.
Equivalent to IPEDS "Doctor's Degree: Research/Scholarship"
60 FIRST PROFESSIONAL DEGREE: A student enrolled in a graduate-level first
professional degree program. A student enrolled in an undergraduate pre-
professional curriculum or a student in one of the first two years corresponding to
the undergraduate freshman or sophomore year of an integrated graduate
professional degree program should be classified as a lower division student and
not as a first professional student. Equivalent to IPEDS "Doctor's Degree-
98 Unknown, N/A, Institutions is unaware of the highest degree sought by student
(valid only with DEGREEST and HIDEGREE)
99 No College-level degree held (valid only with HIDEGREE)
Field Name: HSCODE
Descriptor Long: High School Code
Field Position: E: 130-135
Field Length: 6
Field Status: Current
Definition: A 6-digit number assigned by ACT that identifies the high school that awards
the high school diploma to a student.
Comments: See the link in Hyperlink Resources for High School codes. This field is
required for all first-time undergraduates. The American College Testing
(ACT) codes are used for public and private high schools.
Hyperlink Resources: http://www.actstudent.org/regist/lookuphs.html
Manual Year: 2012
Codeset Name: HSCODE
CodesetFormat: ######
CodesetComments:
CodesetExample:
Value Description
Valid ACT Codes Valid ACT Codes
999995 A student graduating from an unaccredited high school
999996 A student who completed secondary education through home schooling
999997 A student admitted on the basis of a passing Ability to Benefit Test
999998 A student admitted on the basis of a passing General Equivalency Diploma (GED)
examination score
999999 Not a high school graduate, does not have a passing GED examination score, an ABT
score, or not home schooled.
999994 Unknown
Field Name: HSCRANK
Descriptor Long: High School Class Rank
Field Position: E: 146-149
Field Length: 4
Field Status: Current
Definition: The ranked position of the student among his or her high school graduating
class. This field is required for all first-time undergraduates.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSSIZE
CodesetFormat: ####
CodesetComments:
CodesetExample: Student Body Size or Rank 350 = 0350
Value Description
0000 Unknown, Institution does not have information to populate this field
0001 to highest Acceptable Values (include leading 0s)
Field Name: HSCSIZE
Descriptor Long: High School Class Size
Field Position: E: 142-245
Field Length: 4
Field Status: Current
Definition: The number of students in the reported student's high school graduating
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSSIZE
CodesetFormat: ####
CodesetComments:
CodesetExample: Student Body Size or Rank 350 = 0350
Value Description
0000 Unknown, Institution does not have information to populate this field
0001 to highest Acceptable Values (include leading 0s)
Field Name: HSENGCRS
Descriptor Long: Number of High School English Courses
Field Position: E: 155-156
Field Length: 2
Field Status: Current
Definition: The total number of high school English courses or units the student took
which apply to the CBHE-recommended high school curriculum for
admission to a Missouri public four-year college or university. One unit
equals a year-long course.
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2008 and 2009, the CBHE
Recommended High School Core Curriculum is available in the Hyperlink
Resources field.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources: http://www.dhe.mo.gov/policies/hs-core.php
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: HSGRDYR
Descriptor Long: Year of High School Graduation - yyyymmdd
Field Position: E: 136-141
Field Length: 6
Field Status: Current
Definition: “The calendar year and month in which the student completed (or is
expected to complete for high school students) their secondary education,
high school graduation, General Equivalency Diploma (GED) or Ability to
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2008 and 2009, the CBHE
Recommended High School Core Curriculum is available in the Hyperlink
Resources field.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSGRDYR
CodesetFormat: ######
CodesetComments: Six-digit value for year and month (YYYYMM)
CodesetExample: Passed GED June 2007 = 200706
Value Description
000000 Unknown
YYYYMM YYYYMM (e.g. 200706 = June 2007)
Field Name: HSMATCRS
Descriptor Long: Number of High School Math Courses
Field Position: E: 157-158
Field Length: 2
Field Status: Current
Definition: The total number of courses, or units, of high school mathematics that the
student took which apply to the CBHE-recommended high school curriculum
for admission to a Missouri public four-year college or university.
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2008 and 2009, the CBHE
Recommended High School Core Curriculum is available in the Hyperlink
Resources field.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources: http://www.dhe.mo.gov/policies/hs-core.php
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: HSPRNK
Descriptor Long: High School Percentile Rank
Field Position: E: 150-153
Field Length: 4
Field Status: Current
Definition: The percentile rank associated with a student's rank within the student's
high school graduating class. (Class Size – Class Rank + .5)/Class Size, round
Comments: Required for all first-time undergraduates and for transfer students with 23
or fewer credit hours accepted in transfer by the institution to which a
student has transferred.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSPRNK
CodesetFormat: ###v#
CodesetComments: Four digit value with implied decimal included (##v#). Include leading 0s
CodesetExample: HS percentile rank 86.5 = 0865
Value Description
0000 to 1000 Acceptable Values (include leading 0s)
9999 Unknown, Institution does not have information to populate this field
Field Name: HSSCICRS
Descriptor Long: Number of High School Science Courses
Field Position: E: 161-162
Field Length: 2
Field Status: Current
Definition: The total number of courses, or units, of high school science that the
student took which apply to the CBHE-recommended high school curriculum
for admission to a Missouri public four-year college or university.
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2008 and 2009, the CBHE
Recommended High School Core Curriculum is available in the Hyperlink
Resources field.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources: http://www.dhe.mo.gov/policies/hs-core.php
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: HSSSTCRS
Descriptor Long: Number of High School Social Studies Courses
Field Position: E: 159-160
Field Length: 2
Field Status: Current
Definition: The total number of courses, or units, of high school social studies that the
student took which apply to the CBHE-recommended high school curriculum
for admission to a Missouri public four-year college or university.
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2008 and 2009, the CBHE
Recommended High School Core Curriculum is available in the Hyperlink
Resources field.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources: http://www.dhe.mo.gov/policies/hs-core.php
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: HSSTUDNT
Descriptor Long: High School Student
Field Position: E: 129; R: 132
Field Length: 1
Field Status: Current
Definition: Identifies students who are still enrolled in high school and have not
received, at the time of reporting, a high school diploma and are enrolled in
college-level classes at the reporting institution.
Comments: This field includes students enrolled in dual enrollment and dual credit
courses either offered on-campus or in the high school as well as high
school students enrolled in on-campus courses for other reasons.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: HSSTUDNT
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
Y Yes, the student being reported is enrolled in high school and has not received a
high school diploma.
N No, The student being reported is not enrolled in high school at the time of
Field Name: HSVPARCRS
Descriptor Long: Number of High School Visual/Performing Arts Courses
Field Position: E: 163-164
Field Length: 2
Field Status: Current
Definition: The total number of courses, or units, of high school visual and performing
arts that the student took which apply to the CBHE-recommended high
school curriculum for admission to a Missouri public four-year college or
Comments: This field is required for all first-time undergraduates.
For the high school graduating classes of 2008 and 2009, the CBHE
Recommended High School Core Curriculum is available in the Hyperlink
Resources field.
For the high school graduating classes of 2010 and beyond, the CBHE
Recommended High School Core Curriculum is available in the hyperlink
resources field.
Hyperlink Resources: http://www.dhe.mo.gov/policies/hs-core.php
Manual Year: 2012
Codeset Name: HSCOURSE
CodesetFormat: #v#
CodesetComments: Two digit value of actual number of years with an implied decimal included
(#v#). Used for CORELECT, FLELECT, HSENGCRS, HSMATCRS, HSSCICRS,
HSSSTCRS, HSVPARCRS. Number of years with implied decimal.
CodesetExample: 3 semester of course = 15
Value Description
00 None
10 to highest Acceptable values, Number of years, implied decimal (#v#)
99 Unknown if student took such courses, not equivalent to None
Field Name: LASTNAME
Descriptor Long: Student's Last Name
Field Position: E: 212-241; R: 148-177; C: 72-101
Field Length: 30
Field Status: Current
Definition: Student's last name
Comments: May include punctuation (e.g. hyphen)
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: LEGRES
Descriptor Long: Legal Residence
Field Position: E: 208
Field Length: 1
Field Status: Current
Definition: Student's present legal residence as determined in accordance with the
Residency Policy of the Coordinating Board and used as the basis for
institutional fee assessment policies.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: LEGRES
CodesetFormat: #
CodesetComments: The coding scheme contains two categories for four-year institutions and
three categories for two-year institutions. For four-year institutions, this
data element should be coded as either in-state or out-of-state; for two-
year institutions, three categories apply: (1) in-district, (2) in-state but out-
of-district, and (3) out-of-state.
CodesetExample:
Value Description
1 4Y: In-State; 2Y: In-District
2 2Y: In-state, Out-of-District (2Y only)
3 Out-of-state (4Y and 2Y)
Field Name: LOCCDF
Descriptor Long: Course Location
Field Position: E: 209
Field Length: 1
Field Status: Current
Definition: Classification of a student as on- or off-campus, or in- or out-of-district,
based on the location where the majority of his/her credit hours are taken.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: LOCCDF
CodesetFormat: #
CodesetComments: 4 year institutions: students classified as taking courses primarily on- or off-
campus
2-year institutions: students classified as taking courses primarily in- or out-
of-district
Distance Learning: Reserved for students who take majority of credit hours
through on-line courses. Students who enroll/register in exactly 50 percent
of credit hours on-campus or in-district should be coded as ‘1’.
CodesetExample:
Value Description
1 4Y: On-campus; 2Y: In-District
3 4Y: Off-campus; 2Y: Out-of-District
5 Distance learning (for students who take the majority of their credit hours through
on-line courses)
Field Name: LOCDOMI
Descriptor Long: Geographic Origin (Domicile)
Field Position: E: 56-58; R: 56-58
Field Length: 3
Field Status: Deprecated
Definition: The geographic origin of a student at the time of initial admission to the
institution as a first-time student or first-time transfer student.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED999
CodesetFormat: ###
CodesetComments:
CodesetExample:
Value Description
999 Variable is deprecated please use "999"
Field Name: MANUALYEAR
Descriptor Long: Year of the Relevant Manual used to complete EMSAS
Field Position: E: 308-311; R: 244-247; C: 164-167
Field Length: 4
Field Status: Current
Definition: The publication year of the manual definitions and file layout used to
complete the EMSAS file
Comments: 2012
Hyperlink Resources:
Manual Year: 2012
Codeset Name: YEAR
CodesetFormat: ####
CodesetComments: Four digit value for year (YYYY)
CodesetExample:
Value Description
YYYY YYYY (e.g. 2010)
Field Name: MHECPRO
Descriptor Long: Midwest Higher Education Commission (MHEC) Student Exchange Program
Field Position: E: 116; R: 119
Field Length: 1
Field Status: Current
Definition: Identifies students from other states who are attending a Missouri college
or university through the Midwest Higher Education Commission Student
Exchange Program.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: MHECPRO
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
1 Student is NOT a participant in MHEC Exchange program
1 Student is NOT a participant in the Midwest Higher Education Exchange Program
2 Student IS a participant in the Midwest Higher Education Exchange Program
2 Student IS a participant in MHEC Exchange program
0 Unknown, Institution does not have information to populate this field
0 Unknown (Includes students currently in high school)
Field Name: MIDDLE
Descriptor Long: Middle Initial
Field Position: E: 272; R: 208; C: 132
Field Length: 1
Field Status: Current
Definition: Student's middle initial
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: MOSIS
Descriptor Long: MOSIS ID
Field Position: E: 278-287; R: 214-223; C: 146-155
Field Length: 10
Field Status: Optional
Definition: Unique student identifier assigned to all students in Missouri public schools
by the Missouri Department of Elementary and Secondary Education (DESE).
Comments: Institutions which collect this information for other purpose besides EMSAS
may report this field.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: NONCOLE/R
Descriptor Long: Other Non-College-Level Credit Hours
Field Position: E: 126-128; R: 129-131
Field Length: 3
Field Status: Current
Definition: The number of credit hours enrolled for (Fall Enrollment file), or attempted
(TERM Registration file) in non-college-level courses. These courses may or
may not be transcripted (e.g. speed reading, certain vocational/technical,
or recreational courses).
Developmental (RE* fields) and audited (AUDTRME/R) credit hours should
not be reported here.
Comments: Some developmental education credit hours other than math, English, and
reading previously reported in NONCOLE/R may be reported in the new 2010
REOTH* field
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: PGONEOP
Descriptor Long: First Option Code
Field Position: E: 72-75; R: 72-75; C: 58-61
Field Length: 4
Field Status: Deprecated
Definition: The numerical code assigned to an option code within the student's
declared first major program of study (PROGONE).
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED9999
CodesetFormat: ####
CodesetComments:
CodesetExample:
Value Description
9999 Variable is deprecated please use "9999"
Field Name: PGTWOOP
Descriptor Long: Second Option Code
Field Position: E: 82-85; R: 82-85; C: 68-71
Field Length: 4
Field Status: Deprecated
Definition: The numerical code assigned to an option code within the student's
declared first major program of study (PROGTWO).
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED9999
CodesetFormat: ####
CodesetComments:
CodesetExample:
Value Description
9999 Variable is deprecated please use "9999"
Field Name: PREPENGLE/R
Descriptor Long: Non-developmental English credit hours not meeting General Education
Field Position: E: 302-304; R: 238-240
Field Length: 3
Field Status: Current
Definition: Report the total number of credit hours enrolled for (Fall Enrollment file), or
attempted (Term Registration file) in English courses not considered
developmental but which do not meet the general education requirements
for the AA/BA/42-hour-transfer-block.
Exclude coursework designed for:
1. specific programs (e.g. math for health sciences, provided students are
enrolled in relevant program)
2. non-native English speakers (e.g. English as a Second Language, TOEFL
preparation, etc.)
Comments: If your institution does not include a course like “Intermediate Algebra,”
which does not meet the general education requirements for an AA/BA, in
its developmental sequence, these credits should be counted in the PREP*
field. These hours should be included in totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: PREPMATHE/R
Descriptor Long: Non-developmental Math credit hours not meeting General Education
Field Position: E: 299-301; R: 235-237
Field Length: 3
Field Status: Current
Definition: Report the total number of credit hours enrolled for (Fall Enrollment file), or
attempted (Term Registration file) in mathematics courses not considered
developmental but which do not meet the general education requirements
for the AA/BA/42-hour-transfer-block.
Exclude coursework designed for:
1. specific programs (e.g. math for health sciences, provided students are
enrolled in relevant program)
2. non-native English speakers (e.g. English as a Second Language, TOEFL
preparation, etc.)
Comments: If your institution does not include a course like “Intermediate Algebra,”
which does not meet the general education requirements for an AA/BA, in
its developmental sequence, these credits should be counted in the PREP*
field. These hours should be included in totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: PREPREADE/R
Descriptor Long: Non-developmental Reading credit hours not meeting General Education
Field Position: E: 305-307; R: 241-243
Field Length: 3
Field Status: Current
Definition: Report the total number of credit hours enrolled for (Fall Enrollment file), or
attempted (Term Registration file) in Reading courses not considered
developmental but which do not meet the general education requirements
for the AA/BA/42-hour-transfer-block.
Exclude coursework designed for:
1. specific programs (e.g. math for health sciences, provided students are
enrolled in relevant program)
2. non-native English speakers (e.g. English as a Second Language, TOEFL
preparation, etc.)
Comments: If your institution does not include a course like “Intermediate Algebra,”
which does not meet the general education requirements for an AA/BA, in
its developmental sequence, these credits should be counted in the PREP*
field. These hours should be included in totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: PROGONE
Descriptor Long: First Major CIP Code
Field Position: E: 66-71; R: 66-71; C: 52-57
Field Length: 6
Field Status: Current (optional 2010)
Definition: The six-digit CIP code assigned to the declared first major or program of
study in which the student is pursuing (E, R), or has completed ©, a degree
Comments: Further information on 2010 Classification of Instructional Programs (CIP)
codes may be found in the Hyperlink resources
Hyperlink Resources: http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55
Manual Year: 2012
Codeset Name: CIPPROG
CodesetFormat: ######
CodesetComments:
CodesetExample:
Value Description
Valid CIP Codes Valid CIP Codes
900000 Undeclared Major
Field Name: PROGTWO
Descriptor Long: Second Major CIP Code
Field Position: E: 76-81; R: 76-81; C: 62-67
Field Length: 6
Field Status: Current (optional 2010)
Definition: The six-digit CIP code assigned to the declared second major or program of
study in which the student is pursuing (E, R), or has completed ©, a degree
Comments: Further information on 2010 Classification of Instructional Programs (CIP)
codes may be found in the Hyperlink resources
Hyperlink Resources: http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55
Manual Year: 2012
Codeset Name: CIPPROG
CodesetFormat: ######
CodesetComments:
CodesetExample:
Value Description
Valid CIP Codes Valid CIP Codes
900000 Undeclared Major
Field Name: RACE
Descriptor Long: Race / Ethnicity
Field Position: E: 46-47; R: 46-47; C: 46-47
Field Length: 2
Field Status: Deprecated
Definition: The race/ethnicity of the student. Column(s) should be included in flat file
or CSV submissions to maintain file structure.
Comments: This field was deprecated beginning with Fall 2010 data collection for Fall
Enrollment (2010) and in Fall 2011 for Term Registration (2010-11) and
Completions (2010-11) . A new imputed race variable will be created
(RACEIMP) integrating the RACE and RACEA-RACEH (2010 on). Institutions
were allowed to choose between Race and RACEA-RACEH in Fall 2008, 2009
and for Term/Completions in Fall 2010 collection cycles. RACEA-RACEH
required for all files beginning Fall 2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACE
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
10 Black / African American
20 American Indian / Alaska Native
30 White / Caucasian
40 Hispanic / Latino
50 Asian/Pacific Islander
60 Non-Resident Alien
70 Other Race
90 Unknown Race
99 When Deprecated
Field Name: RACEA
Descriptor Long: Hispanic / Latino
Field Position: E: 288; R: 224; C: 156
Field Length: 1
Field Status: Current
Definition: Student identifies as Hispanic race/ethnicity
Comments: This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACEB
Descriptor Long: Non-Resident Alien
Field Position: E: 289; R: 225; C: 157
Field Length: 1
Field Status: Current
Definition: Student identifies as a Non-resident Alien race/ethnicity
Comments: This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACEC
Descriptor Long: American Indian / Alaska Native
Field Position: E: 290; R: 226; C: 158
Field Length: 1
Field Status: Current
Definition: Student identifies as American Indian or Alaska Native race/ethnicity
Comments: This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACED
Descriptor Long: Asian
Field Position: E: 291; R: 227; C: 159
Field Length: 1
Field Status: Current
Definition: Student identifies as Asian race/ethnicity
Comments: This field is required.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACEE
Descriptor Long: Black / African American
Field Position: E: 295; R: 228; C: 160
Field Length: 1
Field Status: Current
Definition: Student identifies as Black or African American race/ethnicity
Comments: This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACEF
Descriptor Long: Native Hawaiian / Other Pacific Islander
Field Position: E: 293; R: 229; C: 161
Field Length: 1
Field Status: Current
Definition: Student identifies as Native Hawaiian or other Pacific Islander
Comments: This field is required.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACEG
Descriptor Long: White / Caucasian
Field Position: E: 294; R: 230; C: 162
Field Length: 1
Field Status: Current
Definition: Student identifies as White or Caucasian race/ethnicity
Comments: This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: RACEH
Descriptor Long: Other / Unknown
Field Position: E: 295; R: 231; C: 163
Field Length: 1
Field Status: Current
Definition: Student identifies as Other race/ethnicity
Comments: This field is required.
A new imputed race variable will be created (RACEIMP) integrating the RACE
and RACEA-RACEH (2010 on). Institutions were allowed to choose between
Race and RACEA-RACEH in Fall 2008, 2009 and for Term/Completions in Fall
2010 collection cycles. RACEA-RACEH required for all files beginning Fall
2011.
Further information on U.S. Department of Education revised system of
reporting race/ethnicity guidelines is available in Hyperlink Resources.
Hyperlink Resources: http://nces.ed.gov/ipeds/reic/resource.asp
Manual Year: 2012
Codeset Name: RACEX
CodesetFormat: C
CodesetComments:
CodesetExample:
Value Description
Y Yes, student identifies with this race/ethnicity
N No, student does not identify with this race/ethnicity
Field Name: REASOVR
Descriptor Long: Reason for FT / PT Override
Field Position: E: 91; R: 91
Field Length: 1
Field Status: Deprecated
Definition:
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED9
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
9 Variable is deprecated please use "9"
Field Name: REENGLE/R
Descriptor Long: Remedial English Credit Hours
Field Position: E: 120-122; R: 123-125
Field Length: 3
Field Status: Current
Definition: Number of remedial/developmental English credit hours a student is
enrolled (E) or attempted (C) during the term being reported
Comments: ESL coursework should not be included. These hours should be included in
totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: REMATHE/R
Descriptor Long: Remedial Math Credit Hours
Field Position: E: 117-119; R: 120-122
Field Length: 3
Field Status: Current
Definition: Number of remedial/developmental Math credit hours a student is enrolled
(E) or attempted (C) during the term being reported
Comments: ESL coursework should not be included. These hours should be included in
totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: REOTHRE/R
Descriptor Long: Remedial credit hours in disciplines other than math, English, or reading
Field Position: E: 296-298; R: 232-234
Field Length: 3
Field Status: Current
Definition: Report the total number of credits enrolled for (Fall Enrollment File), or
attempted (Term Registration file) in developmental courses not included in
REMATHE/R, REENGLE/R, or REREADE/R
Comments: ESL coursework should not be included. These hours should be included in
totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: REREADE/R
Descriptor Long: Remedial Reading Credit Hours
Field Position: E: 123-125; R: 126-128
Field Length: 3
Field Status: Current
Definition: Number of remedial/developmental Reading credit hours a student is
enrolled (E) or attempted © during the term being reported
Comments: ESL coursework should not be included. These hours should be included in
totrmhr.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: SATCR
Descriptor Long: SAT Critical Reading (Verbal) Score
Field Position: E: 178-180
Field Length: 3
Field Status: Current
Definition: The score an entering student received on the verbal portion of the
Scholastic Aptitude Test (SAT) submitted for admissions consideration.
Comments: SAT subscale scores should be reported from the same test administration.
Further ACT/SAT concordance information available in the Hyperlink
Resources.
Hyperlink Resources: http://www.act.org/aap/concordance/
Manual Year: 2012
Codeset Name: SAT
CodesetFormat: ###
CodesetComments:
CodesetExample:
Value Description
000 to 800 Acceptable Values
999 Unknown, or Not Applicable
Field Name: SATMAT
Descriptor Long: SAT Math Score
Field Position: E: 181-183
Field Length: 3
Field Status: Current
Definition: The score an entering student received on the mathematics portion of the
Scholastic Aptitude Test (SAT) submitted for admissions consideration.
Comments: SAT subscale scores should be reported from the same test administration.
Further ACT/SAT concordance information available in the Hyperlink
Resources.
Hyperlink Resources: http://www.act.org/aap/concordance/
Manual Year: 2012
Codeset Name: SAT
CodesetFormat: ###
CodesetComments:
CodesetExample:
Value Description
000 to 800 Acceptable Values
999 Unknown, or Not Applicable
Field Name: SOCSEC1
Descriptor Long: SSN or Student ID
Field Position: E: 15-23; R: 15-23; C: 15-23
Field Length: 9
Field Status: Current
Definition: A student's social security number or student ID most recently provided to
the institution.
Comments: If the student has not provided the institution with a social security
number, or does not have a social security number (e.g., a nonresident
alien), record an institutionally assigned student identification number in
this field as well as in the CAMPUSID field. The Primary SSN or Student ID
Status (SSTAT1) field should be set to '2'.
If an incorrect social security number is originally reported and later the
institution receives the student's true social security number, the incorrect
social security number, originally reported as SOCSEC1 should be moved to
the Second Most Recent Social Security Number (SOCSEC2) field and the true
or correct social security number should be reported in the Most Recent
Social Security Number (SOCSEC1) field on all subsequent records.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: SOCSEC2
Descriptor Long: SSN or Student ID
Field Position: E: 25-33; R: 25-33; C: 25-33
Field Length: 9
Field Status: Current
Definition: A student's previously provided social security number or student ID.
Comments: Complete this field if the student's social security number has been
changed during the student's enrollment at the institution submitting the
report (e.g., the original social security number reported in the SOCSEC1
field was assigned by the institution or was incorrect).
If the institution has only used one unique student identifier for the student
in the files submitted to the CBHE, then this field should be zero filled.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: SPORT
Descriptor Long: Sport
Field Position: E: 206-207; R: 146-147
Field Length: 2
Field Status: Deprecated
Definition:
Comments: Column(s) should be included in flat file or CSV submissions to maintain file
structure.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: DEPRECATED99
CodesetFormat: ##
CodesetComments:
CodesetExample:
Value Description
99 Variable is deprecated please use "99"
Field Name: SSTAT1
Descriptor Long: SSN or Student ID Status
Field Position: E: 24; R: 24; C: 24
Field Length: 1
Field Status: Current
Definition: Indicates whether the Most Recent Social Security Number (SOCSEC1) is
assigned by the institution or is an actual social security number.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: SSTAT1
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
1 Value is NOT assigned by the institution and is believed by the institution to be the
student's actual social security number.
2 Value IS assigned by the institution.
Field Name: SSTAT2
Descriptor Long: SSN or Student ID Status
Field Position: E: 34; R: 34; C: 34
Field Length: 1
Field Status: Current
Definition: Indicates whether the Second Most Recent Social Security Number
(SOCSEC2) was a number originally assigned by the institution or was a
social security number originally reported in error or incorrectly.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: SSTAT2
CodesetFormat: #
CodesetComments:
CodesetExample:
Value Description
1 The Second Most Recent Social Security Number (SOCSEC2) is zero-filled. No other
SOCSEC1 previously supplied
2 The Second Most Recent Social Security Number (SOCSEC2) is a number previously
used as the Most Recent Social Security Number (SOCSEC1).
Field Name: STUSTAT
Descriptor Long: Enrollment Status
Field Position: E: 61; R: 61
Field Length: 1
Field Status: Current
Definition: The enrollment status of a student with respect to the student level for the
period reported.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STUSTAT
CodesetFormat: #
CodesetComments: First-time students include those undergraduates who have never attended
any college or those who enrolled for the first time in a graduate program.
Students who entered college or enrolled in a graduate program for the first
time in the prior summer term may be re-coded as first-time students in the
fall term. Also included as first-time students are those who entered with
advanced standing (college credits earned before graduation from high
school.)
Continuing students are continuing their studies at the reporting
institution. Those who were classified as first-time students in the fall, for
example, are to be classified as continuing students in the following spring
semester. Students coded as transfers or readmitted in the previous
semester would also be coded as continuing students for the subsequent
registration period.
Transfer students are those undergraduates or graduates who were
enrolled in a different college or university during a prior semester or
academic term and the term being reported is the first registration of the
student at the reporting institution. The first time a student enrolls as a
transfer student, the student's enrollment status should be coded '2' for
transfer student. In subsequent semesters, the student's enrollment status
should be coded '3' for continuing student.
A readmitted student is a student who either dropped out or stopped out of
CodesetExample:
Value Description
1 First-time student
2 Transfer student (First semester at the institution only)
3 Continuing student
4 Readmitted student
0 Unknown (Includes students currently in high school)
Field Name: SUFFIX
Descriptor Long: Suffix
Field Position: E: 273-277; R: 209-213; C: 133-137
Field Length: 5
Field Status: Current
Definition: Student's suffix if applicable
Comments: May include punctuation (e.g. period)
Hyperlink Resources:
Manual Year: 2012
Codeset Name: STRINGNONE
CodesetFormat:
CodesetComments:
CodesetExample:
Value Description
String variable, no codeset value information available
Field Name: TOTRMHRE/R
Descriptor Long: Total Term Enrolled/Earned Degree Credit Hours
Field Position: E: 87-89; R: 87-89
Field Length: 3
Field Status: Current
Definition: The total number of hours for credit by the student as of the institution's
reporting census date for the reported academic term or semester (Fall
Enrollment file) or earned by the student by the end of the term being
reported (Term Registration file).
Comments: Essentially, all credit hours, including those counted in RE*, PREP* and
NONCOL*, should be reported in TOTRMHRE/R. The only exclusion is audited
credit hours reported in AUDTRME/R
Hyperlink Resources:
Manual Year: 2012
Codeset Name: CREDHOUR3
CodesetFormat: ##v#
CodesetComments: Three digit value of actual number of hours with an implied decimal
included (##v#).
CodesetExample: 16.5 credit hours=165; 12 credit hours=120
Value Description
000 to highest Acceptable Values (include leading 0s). Implied decimal ##v#
Field Name: TOTRMQPT
Descriptor Long: Total Term Quality Points
Field Position: R: 133-136
Field Length: 4
Field Status: Current
Definition: The total number of quality, or honor, points (based on a letter grade of a
being equal to 4) a student is awarded for the grades received from the
courses completed and graded during the term reported.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: TOTRMQPT
CodesetFormat: ####
CodesetComments:
CodesetExample: 28.5 quality points = 2850
Value Description
0000 to highest Acceptable Values
9999 Unknown
Field Name: TRANSCHIPEDS
Descriptor Long: Last Institution Attended by a Transfer Student (IPEDS UNIT ID)
Field Position: E: 317-322; R:253-258
Field Length: 6
Field Status: Optional
Definition: Federal IPEDS UnitID for the most recent institution from which the student
transferred. Eventually this field will replace the TRANSSCH (FICE ID) field
Comments: A crosswalk between FICE and UNITID available in Hyperlink Resources.
Data element applies to all transfer students, including both new and
continuing students.
Hyperlink Resources: http://www.dhe.mo.gov/files/research/emsas/FICE_IPEDS.xls
Manual Year: 2012
Codeset Name: TRANSCHIPEDS
CodesetFormat: ######
CodesetComments:
CodesetExample:
Value Description
000000 Not Applicable
000001 to 999997 Acceptable Values (see Crosswalk)
999998 Institution from Foreign Country with no IPEDS code
999999 Unknown IPEDS Code
Field Name: TRANSSCH
Descriptor Long: Last Institution Attended by a Transfer Student
Field Position: E: 102-107; R: 105-110
Field Length: 6
Field Status: Optional
Definition: Federal FICE code or IPEDS UnitID for the most recent institution from which
the student transferred.
Comments: This field is deprecated.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: TRANSSCH
CodesetFormat: ######
CodesetComments:
CodesetExample:
Value Description
000000 Not Applicable
000001 to 999997 Acceptable Values (see Crosswalk)
999998 Institution from Foreign Country with no FICE/IPEDS code
999999 Unknown FICE/IPEDS Code
Field Name: TRMGPA
Descriptor Long: Term Grade Point Average
Field Position: R: 137-139
Field Length: 3
Field Status: Current
Definition: The college grade point average a student receives for the courses taken or
completed and graded during the term being reported.
Comments:
Hyperlink Resources:
Manual Year: 2012
Codeset Name: GPA
CodesetFormat: #v##
CodesetComments: Three digit value with implied decimal to hundredths place (#v##)
CodesetExample: GPA of 3.0=300
Value Description
000 Grade point average actually zero (use 999 for Not Applicable or not available yet)
001 to highest Acceptable Values (include trailing 0s)
999 No GPA, not applicable (pass/fail/audit coursework only or not currently available
(e.g. incomplete)
Field Name: WITHDRAW
Descriptor Long: Withdrawal Code
Field Position: R: 143-144
Field Length: 2
Field Status: Current
Definition: Student had formally withdrawn from school by the end of the term being
reported and was no longer attending any classes at the end of the term.
Comments: Indicates that a student has gone through institution's formal withdrawal
procedures and has discontinued attending classes during the term being
reported.
Hyperlink Resources:
Manual Year: 2012
Codeset Name: WITHDRAW
CodesetFormat: CC
CodesetComments:
CodesetExample:
Value Description
WD Withdrew from classes
NA Not Applicable