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MDHEWD staff have developed an EDvera User Manual for Schools Seeking Initial Certification for use in accessing and navigating the EDvera system. Click this link to the EDvera Sign In Page - https://mo.edvera.com.
Schools seeking inital certification to operate in Missouri must first select the "New User" button and complete the online email form that will pop up on the bottom right of the screen. A general overview of the certification process is available here.
If you have credentials for the EDvera system, you may log in here - https://mo.edvera.com. MDHEWD staff have developed an EDvera User Manual for Certified Schools to assist in preparing and submitting required documents.
New and current schools users should watch the following webinars and review the User Manuals to become more familiar with the EDvera system and its various documents.
- Initial Application for Certification
The recertification window is open for the 2020-2021 recertification year. Certified schools may prepare and submit recertification documents in EDvera by March 15, 2020.
Below are links to short videos on the four documents required for Missouri-based certified schools. As a reminder, main locations (those whose MDHEWD Code end in -00) must complete all documents; branch locations need only complete the Recertification Application and the Annual Statement of Enrollments, Completions, and Employment. Remember, branch campus Annual Student Financial Assistance information and Annual Income and Expense information must be combined with the main location data and submitted as part of the main campus recertification.
The Program Inventory Nonsubstantive Change Form is for changes to tuition, fees, and books and supplies and for non-substantive changes to the program. Complete the form then upload into the Comments section of the Recertification Application.
For Missouri-based certified schools:
- Recertification Application (2020-2021 Recertification Year)
- Annual Statement of Income and Expenses
- Annual Student Financial Assistance
- Annual Statement of Enrollments, Completions, and Employment
The recertification deadline for schools certified to recruit in Missouri is March 15, 2020.
Below is a link to two short videos (Part 1 and Part 2) on the documents required for schools certified to operate for purposes of student recruitment. As a reminder, main locations (those whose MDHEWD Code end in -00) must complete all documents; branch locations need only complete the Recruit Recertification Application and the Recruit Annual Statement of Enrollments, Completions, and Employment. Remember, branch campus Recruit Annual Income and Expense information must be combined with the main location data and submitted as part of the main campus recertification.
The Program Inventory Nonsubstantive Change Form is for changes to tuition, fees, and books and supplies and for non-substantive changes to the program. Complete the form then upload into the Comments section of the Recruit Recertification Application.
For schools certified to recruit:
- Recruit Recertification Application Part 1 (2020-2021 Recertification Year)
- Recruit Recertification Application Part 2 (2020-2021 Recertification Year)
- Program Inventory Nonsubstantive Change Form
EDvera is a cloud-based workflow system developed by Cyanna Education Services. A cloud-based system allows access to your school’s information from anywhere with an internet connection.
The workflow aspect lets the system direct and automate the progress of inquiries and submissions. For example, if you are completing an application for initial certification you would be able to examine the data and documents in the system to determine exactly where you are in the process and, once the application has been submitted, you will be able to track where the department is in the review and evaluation of your request.
EDvera is a SAAS – or Software as a Service – product, meaning the MDHEWD has contracted with Cyanna Education Services, the developer of the software, to adjust the EDvera template to fit Missouri’s needs. Several other states use their own version of EDvera, including Kansas and Ohio; the accrediting agency ACCET also uses the system to manage their accredited schools’ documents.
Why is Missouri switching to this system?
The purpose of Missouri’s EDvera system is to meet the department’s statutory requirement to provide a system to electronically submit all data as well as provide a more efficient document management system for schools and for the Proprietary School Certification program. We also believe this will help not only the department but also schools in saving time and money in the application process.
Does my school have to switch to EDvera instead of sending in paper documents?
Yes. All schools certified to operate in Missouri must begin using the EDvera system for all applications and program requests.
Schools certified to recruit and exempt institutions will continue to use the paper process. The department expects to bring recruit schools into the EDvera system shortly.