EDvera Web Shorts (short videos on completing documents in EDvera)
What Is EDvera (and Why Are We Changing)?
Interested in Starting a New School?
MDHEWD staff have developed an EDvera User Manual for Schools Seeking Initial Certification for use in accessing and navigating the EDvera system. Click this link to the EDvera Sign In Page - https://mo.edvera.com.
Schools seeking initial certification to operate in Missouri must first select the "New User" button and complete the online email form that will pop up on the bottom right of the screen. A general overview of the certification process is available here.
EDvera for Currently Certified Schools
If you have credentials for the EDvera system, you may log in here - https://mo.edvera.com. MDHEWD staff have developed an EDvera User Manual for Certified Schools to assist in preparing and submitting required documents.
EDvera Web Shorts - Webcasts for New and Current Schools
New and current schools users should watch the following webinars and review the User Manuals to become more familiar with the EDvera system and its various documents.
- Initial Application for Certification
The recertification window for the 2022-2023 recertification year will open January 1, 2022. Certified schools must prepare and submit recertification documents in EDvera by March 15, 2022. Failure to submit a complete recertification application by the deadline will result in a late fee of $10 per day.
Below are the documents required for certified schools. As a reminder, main locations (those whose DHEWD Code ends in -00) must complete all four documents; branch locations need only complete the Recertification Application and the Annual Statement of Enrollments, Completions, and Employment. Remember, branch campus Annual Student Financial Assistance information and Annual Income and Expense information must be combined with the main location data and submitted as part of the main campus recertification.
The Nonsubstantive Program Change Document should be used for changes to tuition, fees, and books and supplies and for other non-substantive changes to the program.
For Missouri-based certified schools:
- Recertification Application (all locations)
- Annual Statement of Enrollments, Completions, and Employment (all locations)
- Annual Statement of Income and Expenses (main location only - combine all main and branch income/expense data)
- Annual Student Financial Assistance (main location only - combine all main and branch student grants/scholarships/loan data)
For schools certified to recruit:
- Recruit Recertification Application (all locations)
- Recruit Annual Statement of Enrollments, Completions, and Employment (all locations)
- Recruit Annual Income and Expenses (main location only - combine all main and branch income/expense data)
What is EDvera?
EDvera is a cloud-based workflow system developed by Cyanna Education Services. A cloud-based system allows access to your school’s information from anywhere with an internet connection.
The workflow aspect lets the system direct and automate the progress of inquiries and submissions. For example, if you are completing an application for initial certification you would be able to examine the data and documents in the system to determine exactly where you are in the process and, once the application has been submitted, you will be able to track where the department is in the review and evaluation of your request.
EDvera is a SAAS – or Software as a Service – product, meaning the MDHEWD has contracted with Cyanna Education Services, the developer of the software, to adjust the EDvera template to fit Missouri’s needs.
Why did Missouri switch to this system?
The purpose of Missouri’s EDvera system is to meet the department’s statutory requirement to provide a system to electronically submit all data as well as provide a more efficient document management system for schools and for the Proprietary School Certification program. We also believe this will help not only the department but also schools in saving time and money in the application process.
Does my school have to use EDvera instead of sending in paper documents?
Yes. All schools certified to operate in Missouri or certified to recruit in Missouri must use the EDvera system for all applications and program requests.